Facts at a glance
- Starting price
- Basic: $0 per user per month; free forever. · as of October 2026
- Free plan
- Basic is a free forever maintenance plan with two active repeating work orders.
- Free trial
- MaintainX terms explicitly provide a free trial; duration and specific plan eligibility are not stated.
- Last verified
- 2026-10-22
Key capabilities
| Preventive work | Repeating work orders run on a regular schedule; Basic permits two active repeating work orders. |
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| Parts control | Track parts inventory and parts usage against work orders. |
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| Repair requests | Free requester accounts and guest request portals provide maintenance intake; confirm portal plan limits. |
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| Offline work | Inspection data can be recorded offline and synced after reconnection; confirm the required plan. |
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| Plan and contract boundaries | Essential costs $20 per user monthly billed annually or $25 billed monthly; Premium costs $65 billed annually or $75 billed monthly. |
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| Inspection evidence | Completed inspections retain time-stamped checklists, photos and electronic signatures; records can be exported for audits. |
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| Hosting | MaintainX explicitly describes cloud-based CMMS for desktop web and mobile. |
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| Equipment history | Review historical asset data and maintenance work history against asset records. |
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| Portfolio control | Enterprise manages multiple plants or facilities and compares their KPIs. |
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| Named connections | Microsoft Power BI connects to work-order and asset-health data; confirm plan requirements. |
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| Mobile work | Inspectors complete checklists, notes and photos in a mobile app. |
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Appears in these comparisons
Consider instead
- eMaint — Shares 5 shortlists; ranked above MaintainX on Best CMMS for Spare Parts Inventory 2026
- Limble — Shares 5 shortlists; ranked above MaintainX on Best CMMS for Spare Parts Inventory 2026
- eWorkOrders — Shares 4 shortlists; ranked above MaintainX on Best Maintenance Software for Small Businesses 2026
Change log
- 22 October 2026 — Checked 21 facts including Starting price, Free plan, Free trial, Price published
MaintainX suits maintenance teams connecting repair work, equipment history and job-linked parts usage; free Basic limits recurring work to two active repeating jobs.
How the maintenance work flows
Technicians can complete inspection checklists with notes and photos, including offline collection that synchronizes after reconnection. Completed inspections retain time-stamped checklists, photos and electronic signatures for later retrieval and export. Enterprise adds management of multiple plants or facilities and KPI dashboards across sites.
Plans and operating boundaries
Requester accounts are free, while guest-portal limits need a plan-level discussion. Essential lists $20 per user per month billed annually or $25 monthly; Premium lists $65 annually billed or $75 monthly and focuses on asset reliability, inventory and purchasing. The inspection source establishes offline behavior without settling its plan entitlement.
Vendor sources: product and workflow details, additional vendor details.
Continue with the relevant maintenance comparison or browse CMMS Software reviews and comparisons.
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