Facts at a glance
- Starting price
- Start business plan: GBP 17 per month excluding VAT for 100 bills and receipts, one company and unlimited users. · as of October 2026
- Free plan
- Not documented
- Free trial
- A 14-day free trial is available without payment details.
- Last verified
- 2026-10-22
Key capabilities
| Named accounting, ERP, and banking integrations | Exports prepared invoices to Xero, QuickBooks Online and FreeAgent; the QuickBooks workflow sends the checked record and source document. |
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| Supplier invoice intake and data extraction | Collect invoices and receipts by email, upload or mobile; supports purchase and sales invoices, PDF splitting and optional line-item extraction. |
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| Invoice approval routing | Configurable ordered approval stages can require any or all assigned approvers; approvals are included in subscriptions. |
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| Starting price | Start business plan: GBP 17 per month excluding VAT for 100 bills and receipts, one company and unlimited users. as of October 2026 |
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| Duplicate invoice detection | Flags matching supplier and invoice number for review after capture; checks are scoped to the folder. |
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| Multi-entity invoice processing | Not documented |
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| Supplier payment execution | Not documented |
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| Invoice and approval audit trail | Not documented |
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| Deployment and hosting | Datamolino stores customer data with AWS in the European Union; some service providers process outside the EU under stated safeguards. |
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Appears in these comparisons
Consider instead
- DocuClipper — Shares 3 shortlists; ranked above Datamolino on Best Duplicate Invoice Detection Software for Finance Teams 2026
- Lightyear — Shares 2 shortlists; ranked above Datamolino on Best Invoice Capture Software for Existing Accounting Systems 2026
- Stampli — Shares 2 shortlists; ranked above Datamolino on Best Invoice Capture Software for Existing Accounting Systems 2026
Change log
- 22 October 2026 — Checked 14 facts including Starting price, Free plan, Free trial, Price published
Datamolino suits bookkeepers capturing invoices into Xero, QuickBooks Online or FreeAgent with ordered approval stages. Start costs GBP 17 per month excluding VAT for one company and 100 bills and receipts.
Sources: Datamolino pricing: bookkeeping automation plans; QuickBooks Online bookkeeping automation | Datamolino; Features: invoice capture, coding and approvals | Datamolino.
Email, uploads and mobile capture feed purchase and sales invoices, with PDF splitting and optional line-item extraction. Ordered approval stages can require any or all assigned approvers and are included in subscriptions. In the QuickBooks Online workflow, export sends the checked invoice record and source file.
Sources: Datamolino pricing: bookkeeping automation plans; Features: invoice capture, coding and approvals | Datamolino; QuickBooks Online bookkeeping automation | Datamolino.
Duplicate checks match supplier and invoice number after capture within a folder; they do not establish a cross-folder search. The 14-day trial requires no payment details. Customer data is stored with AWS in the EU, while some service providers process outside the EU under stated safeguards. Start allows unlimited users, but extra companies and higher volume change the plan decision.
Sources: Features: invoice capture, coding and approvals | Datamolino; Datamolino pricing: bookkeeping automation plans; Security | Datamolino.
Compare this workflow in Best Invoice Capture Software for Existing Accounting Systems 2026; Best Duplicate Invoice Detection Software for Finance Teams 2026; Best Invoice Capture Software for Email and Paper Bills 2026.
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